Academic Instruction Resources

Resources for Academic Instruction Academic Year 2020-2021 and Beyond

What is the Pandemic Academic Coordination (PAC) Work Group?
The PAC Work Group is tasked with making recommendations for pandemic mitigations related to the academic and instructional mission of the University as we continually monitor and adjust to COVID-19 in the present moment and forward.

What is the purpose of this resource?
This resource provides the latest information regarding University of Arizona Stage 3 Instruction, Summer Academic Plans, and operational updates as we plan for increased in-person instruction in fall 2021.

Resources for Academic Instruction Edition #4, August 19, 2021

Updated 9:00 a.m. August 19, 2021

Content

A. Fall 2021 Academic Plans

  • COVID-19 Mitigation Updates
  • Instructor Information
  • Instructional Support Resources
  • Travel Updates
  • Employee Information
  • Advisor Information

D. Instructional Overview

E. Academic Instruction Communications


Fall 2021 Academic Plans

COVID-19 Mitigation Updates

  • Please continue to refer to the University’s COVID-19 website for COVID-19 resources.
  • Review the latest updates on the University face coverings guidance.
  • The university offers voluntary, free, and convenient COVID-19 testing on Main Campus. Please visit the COVID-19 testing page for more information. 
  • If you are not experiencing any COVID-19 symptoms, visit Testing Locations & Hours page for scheduling details. Appointments are required, and same-day appointments are usually available.
  • If you are experiencing COVID-19 symptoms, stay isolated and schedule an appointment to get tested with Campus Health or another health care provider.
  • If you have been exposed to COVID-19, visit the Exposure Protocol page for more information.
  • If you have tested positive for COVID-19, follow the Positive Case Protocol for Employees. Students who test positive can be directed to the Positive Case Protocol for Students.
  • Use the Instructor Reporting Tool to report COVID-19 positive cases on behalf of a student.
  • All University students and benefits-eligible employees can be seen for vaccination at Campus Health. 520-621-9202 health.arizona.edu/covidvaccine
  • Uploading your vaccine document will help the University track our progress towards campus immunity. Students and employees who have uploaded their vaccine documents will be automatically entered for a chance to receive a number of exciting incentives!
  • DCCs and non-affiliated family members of employees are not eligible to receive their vaccines at Campus Health.  If you’re in Tucson, you can receive your vaccine at several locations across Pima County. If you’re outside of Tucson, check VaccineFinder for availability in your area.
  • Please remember that vaccination status may not be used as a basis to limit student involvement in any academic activity.
  • Please visit the Instructor FAQ page.

Instructor Information

  • Review the updated Class Absence Practices and Recommended Syllabus Language to include a recommended language regarding COVID mitigation.
  • Please adhere to the class instruction mode published in the Schedule of Classes.
  • Decisions about significant changes in the schedule of classes must be approved at the Provost’s level. Please contact your department head to discuss your concerns.
  • If faculty and staff wish to discuss temporary modified work conditions, we strongly encourage them to have a discussion with their supervisor.   If they still have concerns based on their own disability or medical conditions, they should contact the Disability Resource Center at workplaceaccess@email.arizona.edu or 520-621-3268. If they have concerns based on other risk factors or related issues (e.g., caregiver concerns), they may contact Human Resources at HR-COVID19-Questions@email.arizona.edu or 520-621-3660.
  • Review Fall 2021 Classroom Management Resources, which includes steps to manage disruptive behaviors in classrooms.
  • The Office of Instruction and Assessment (OIA) has updated the Teaching Models website to help instructors plan for the fall semester where you can also find Keeping our Class Healthy slides to share with all classes.
  • The Office of Instruction and Assessment (OIA) also is offering a variety of informational sessions and mini-courses to help instructors learn skills and technologies to enhance their teaching. 
  • The Teaching with Technology website showcases licensed technologies and knowledgeable support teams available to support teaching practice.
  • Contact Classroom Technology Services (CTS) to review the central classrooms, the setup, and the technology. Please call the one-stop helpline at 621-3852 for reporting any central classroom problem or issue.
  • Ensure that the curriculum plans support timely feedback and grading on all submitted work, such as assignments, projects, and exams, to facilitate student success.
  • Enter all final grades for the semester into UAccess by the issued deadline for the semester, and consult the Configure your Gradebook page for information on how to set up D2L grade books.
  • Off-campus experiential learning activities and credit-bearing field trips may proceed as normal.
  • Disability Resource Center (DRC) staff are available to consult on how to ensure that academic and workplace settings are accessible for students and employees. Class-related testing will be open with a reduced capacity for proctoring in-person exams when accommodations cannot be provided by the instructor. Instructors who would like to request disability-related accommodations for their own disability or medical condition should contact DRC.
  • Review update on the Graduate College Policy regarding graduate oral exams and defenses for Fall 2021.
  • All faculty, instructors, and instructional support team members are required to complete the new FERPA training prior to Aug. 23. The new FERPA training can be accessed through EDGE Learning and should take 25-30 minutes to complete. Please refer to the FERPA Training for Instructors and Instructional Support Teams page for step-by-step instructions.
  • Review Research Restart Plan. Currently in modified Phase 5: Full scope of research with some scale limitations.

Instructional Support Resources

  • Student Success & Retention Innovation provides Academic & Learning Support Services for students.
  • THINK TANK offers all academic support services at the Bartlett Academic Success Center, Global Center, Rec Center in both formats, in-person and online.
  • The Strategic Alternative Learning Techniques Center (SALT) offers comprehensive academic support services to students who learn differently, including weekly meetings with a Student Support Specialist, content-specific tutoring, and educational technology.
  • University Libraries are open to provide in-person and online library expertise, services, and resources for students, faculty, staff, and the public.

Travel Updates

Employee Information

Advisor Information

  • During advising appointments, advisors should communicate to students the importance and necessity of reviewing course plans and formats before enrollment. This is to ensure that students who sign up for In-Person courses are committed to attending those classes in person.
  • Please refer to the International Student Services webpage for the most current news and information on the Fall 2021 and Spring 2022 immigration guidance.
  • Let the students know about Study Abroad Virtual Drop-In Advising

Updated 9:53 a.m. April 12, 2021

Content

A. Stage 3 Instruction Updates

  •     Instructor Information
  •     Classroom Information
  •     COVID-19 Testing Requirements, Reporting, and Vaccine Opportunities

B. Summer 2021 Academic Plans

C. Fall 2021 Academic Plans

D. Instructional Overview by Term

E. Academic Instruction Communications

Please distribute this resource to faculty, graduate teaching assistants, and academic support staff. It is also available as a PDF document.


Stage 3 Instruction Updates

Beginning March 29, 2021, we transitioned to Stage 3 Instruction, which allows for in-person learning of up to 100 individuals. It is tremendously important that we continue to follow the University's hierarchy of controls, including adherence to physical distancing, mask wearing in the classroom and on campus, and mandatory COVID-19 testing for our students and employees

Instructor Information

  • The Pandemic Academic Coordination (PAC) work group held an information session covering Stage 3 Instruction on March 25. Please visit the PAC website to view the presentation.
  • Review the updated Modification to Class Absence Practices and Recommended Syllabus Language
  • If a student has signed up for an in-person Stage 3 class but reports that they are unable to attend class in person for any reason, direct them to your standard practices for remote instruction supports, such as those provided for students who miss classes because they are unwell.
  • Given the increase in comfort with remote teaching and the importance of documenting student experiences in courses, we will return to regular procedures for collecting Student Course Surveys (SCS) for all instructors this spring. Instructors should work with their departmental administrators to ensure that SCS are ordered appropriately for courses. To learn more about the student course surveys, including the core items, adding questions, and deadlines for ordering, see the Student Course Survey website For questions, please contact Becky Pérez in the Office of Instruction and Assessment, rperez@arizona.edu
  • Review the guidelines for Credit Bearing Instructional Field Trips and Off-Campus Activities     
  • Check the Instructor FAQ for guidance on other issues that may arise in the classroom.

Classroom Information

COVID-19 Testing Requirements, Reporting, and Vaccine Opportunities

  • Mandatory weekly COVID-19 testing for those who are regularly on campus will continue throughout the summer, other than for those who have been exempted because they are 2 weeks past vaccinated or are within 90 days of infection. 
  • Review the information regarding student COVID-19 testing compliance. The Testing Team has made tremendous improvements in the testing process and has implemented text notifications and an incentive program to boost compliance. We will enforce student testing compliance through UAWiFi access on Main Campus.
  • Use the Instructor Reporting Tool to report COVID-19 positive cases on behalf of a student.    
  • Anyone 16 years of age and older can register for a vaccination appointment at state sites, such as the UA Vaccine Point of Distribution. This includes all UA students living in Arizona, including out-of-state students and international students. Instructors are strongly encouraged to register to receive vaccination at podvaccine.azdhs.gov If you do not have computer access or need help registering, please call 602-542-1000 for assistance in English. 
  • Encourage your students to register for vaccination. Our goal for every student to be vaccinated before the end of the Spring semester. To be fully vaccinated by the start of finals, students need to receive their first dose by April 16.

Summer 2021 Academic Plans

  • We anticipate approximately 4,000 students will be enrolled in on-campus classes during Summer 2021, based on prior-year data.
  • At this time, in-person classes scheduled for Summer 2021 are permitted to have a maximum of 100 individuals.
  • The Albert B. Weaver Science-Engineering Library will remain open through summer to support students and faculty.
  • Undergraduate New Student Orientation sessions will be delivered remotely during Summer 2021.
  • Guidelines for on-campus summer day camps and summer residential camps operated by the Campus Recreation and Housing & Residential Life have been approved, and enrollment will be possible shortly. 
  • Guidelines for summer programs operated by other units/colleges and/or in other locations are under development and will be shared in a future newsletter.  
  • We will celebrate the Class of 2021 with a series of in-person ceremonies between May 11 and May 18. Check the Commencement website for the most recent updates. 

Fall 2021 Academic Plans

  • PAC hosted an information session on March 11 for Department Heads to assist in planning for Fall 2021 Academic Plans. WATCH the recording and VIEW the presentation materials.
  • Registration for Fall 2021 classes started on April 5. There is a great deal we do not know about what Fall will look like, but we hope the decrease in infections and increase in immunization rate will allow us to operate mostly in person. All the main-campus course modalities (in-person, flex in-person, live online, and iCourses) will be available for fall courses, and the Schedule of Classes lists the modality in which each class is offered so students can plan appropriately. As we learn more about what lies in store for teaching and learning, we will communicate with you. 

Updated 8:15 a.m. May 3, 2021

Content

A. Spring 2021 Academic Plan Updates

  • Instructor Information
  • Classroom Information
  • COVID-19 Testing Requirements, Reporting, and Vaccine Opportunities

B. Summer 2021 Academic Plans

  • Instructor Information
  • Employee Information
  • COVID-19 Testing Requirements

C. Fall 2021 Academic Plans

  • Instructor Information
  • Advisor Information

D. Instructional Overview by Term

E. Academic Instruction Communications

Please distribute this resource to faculty, graduate teaching assistants, and academic support staff. It is also available as a PDF document.


Spring 2021 Academic Plan/Stage 3 Instruction Updates

Instructor Information

  • Some students who have received the vaccine may experience side effects that could negatively impact class attendance and participation for a few days. We ask that you be flexible around these issues, knowing how critically important vaccination is, and realizing that some students may be hesitant to be vaccinated due to concerns about missing class.
  • Review the updated Modification to Class Absence Practices and Recommended Syllabus Language
  • Review Final Exams Spring 2021 information
  • Study spaces for students are available in SUMC 364 and in the libraries.
  • Review update on the Graduate College Policy regarding graduate oral exams and defenses in light of current and expected University instruction stages.
  • Limited in-person and extensive remote tutoring services are available through THINK TANK
  • Counseling and Psychological Services are available to students, especially during final exams, through Campus Health. Support programs and counseling services for employees are available through Life and Work Connections
  • COVID-19 promotion clock delays are still available and can still be submitted on-line until June 30, 2021.
  • Effective immediately, domestic out-of-state travel for work purposes will be permitted with the approval of the Department Head / Chair / Director of the traveler.  Approval from the Office of Research, Innovation & Impact (for research travel) and Senior Leadership will no longer be required for domestic travel.  Research-related travel requires a fully approved Phase 3 or Phase 4 checklist

COVID-19 Testing Requirements, Reporting, and Vaccine Opportunities

  • Use the Instructor Reporting Tool to report COVID-19 positive cases on behalf of a student.    
  • Campus Health created a Student Vaccination page to help students learn more about their options for getting the vaccine this spring.
  • Please do not ask students about their vaccination status. Vaccination status cannot be used to limit student involvement in any academic or experiential activity.
  • Starting on May 3, all vaccinations will take place in the university's Ina E. Gittings Building, where a sit-down clinic has been operational since January. May 2 will be the last day for the drive-thru site on the University of Arizona Mall.
  • Visit podvaccine.azdhs.gov to register for a vaccination appointment for yourself.  You can also call 844-542-8201 or 602-542-1000, assistance is available in English or Spanish. Walk-ins (no appointment necessary) are available at the UA POD between 10 a.m. and 10 p.m. daily.
  • Upload your vaccination record if you are already vaccinated to Campus Health.
  • UA vaccination POD is recruiting both medical and non-medical volunteers to help staff the vaccination sites. Please complete the UArizona vaccination POD volunteer form

Commencement

  • The university will celebrate the Class of 2021 with a series of in-person ceremonies between May 11 and May 18. After such a challenging year, we could not be happier for our graduating students, as they safely gather in person with family, friends, and classmates. Visit the Commencement website for more information about this year's events.

Summer 2021 Academic Plans

Instructor Information

Employees Information

COVID-19 Testing Requirements

  • Mandatory weekly COVID-19 testing for students who are regularly on campus will continue throughout the summer.
  • All students enrolled in in-person or flex in-person coursework on the Tucson Main Campus (including UAHS) will receive an email outlining mandatory weekly testing expectations, which includes a testing exemption for fully vaccinated students.
  • If you are teaching in-person, or regularly visiting Main Campus for any reason, you should also adhere to mandatory employee testing, or upload your vaccine document for a testing exemption.

Fall 2021 Academic Plans

Instructor Information

  • We plan to return most courses to in-person formats in the Fall if public health outlook remains strong. We will continue to provide quality instruction via Arizona Online and iCourse formats where they best fit individual academic programs.
  • Additional updates and information on the enrollment process for fall classes are available on the Office of the Registrar website

Advisor Information

  • During advising appointments, advisors should communicate to students the importance and necessity of reviewing course plans and format before enrollment. This is to ensure that students who sign up for In-Person courses are committed to attending those classes in person.
  • The Fall 2021 SALT (Strategic Alternative Learning Techniques) Center APPLICATION is now available to prospective students.

Updated 4:43 p.m. July 19, 2021

Content

A. Fall 2021 Academic Plans

  • Instructor Information
  • Instructional Support Resources
  • Travel Updates
  • COVID-19 Mitigation Updates
  • Employee Information
  • Advisor Information

D. Instructional Overview by Term

E. Academic Instruction Communications

Please distribute this resource to faculty, graduate teaching assistants, and academic support staff. It is also available as a PDF document.


Fall 2021 Academic Plans

Instructor Information

Instructional Support Resources

  • THINK TANK offers all academic support services at the Bartlett Academic Success Center, Global Center, Rec Center in both formats, in-person and online. Services include Content Drop-in Tutoring (Math, Business, Science, Stats, Language), Writing Center (Appointments and Feedback Loop),  Academic Skills Tutoring, Academic Skills, and Writing Workshops, Exam Prep, and Academic Coaching.
  • The Strategic Alternative Learning Techniques Center (SALT) offers comprehensive academic support services to students who learn differently, including weekly meetings with a Student Support Specialist, content-specific tutoring, and educational technology.
  • University Libraries are reopening in August to provide in-person and online library expertise, services, and resources. 
    • Starting August 2, Main Library and the Weaver Science-Engineering Library will be open to everyone, including the public. 
    • Health Sciences Library is open to Health Sciences affiliates with a CatCard. Beginning in August, the library will reopen to all University users, including the public.  
    • Faculty, staff, and students can visit Special Collections by appointment Monday through Friday. Appointments will be available to the public starting Aug. 2. Class instruction requests can be submitted. Fall hours starting Aug. 23 will be posted soon.
    • Summer hours will continue through August 22.
    • Starting August 23, Main and Weaver Libraries hours are Monday-Thursday, 7 am-midnight; Friday, 7 am-6 pm; Saturday, 11 am-6 pm; Sunday, 1 pm-midnight. CatCard access only after 9 pm.

Travel Updates

COVID-19 Mitigations Updates

  • Review the latest update on the University face coverings guidance.
  • Weekly COVID-19 testing is no longer mandatory for any students or employees. However, the University will continue to offer voluntary, free, and convenient COVID-19 testing on Main Campus. Please visit the COVID-19 testing page for more information. In the event of a significant COVID-19 outbreak in a shared student housing setting, the University may require students and/or employees to comply with mandatory COVID-19 testing. Before implementing this requirement, the University will receive approval from the Arizona Department of Health Services.
  • COVID-19 vaccines are safe, effective, and our best shot at getting back to normal. The University is not requiring students, faculty, or staff to get vaccinated. However, the University strongly encourages vaccination to protect yourself and the community. 
  • Uploading your vaccine document will help the University track our progress towards campus immunity. Students and employees who have uploaded their vaccine documents will be automatically entered for a chance to receive a number of exciting incentives!
  • All University students and benefits-eligible employees can be seen for vaccination at Campus Health. Students and employees can call 520-621-9202 to schedule an appointment. For more information, visit health.arizona.edu/covidvaccine.
  • DCCs and non-affiliated family members of employees are not eligible to receive their vaccines at Campus Health. If you're in Tucson, you can receive your vaccine at several locations across Pima County. If you’re outside of Tucson, check VaccineFinder for availability in your area.
  • Remember that we are not permitted to ask students about their vaccination status. Vaccination status does not serve as a basis to limit student involvement in any academic activity.
  • Use the Instructor Reporting Tool to report COVID-19 positive cases on behalf of a student.
  • Employees, students, and designated campus colleagues are no longer required to perform a daily wellness check via the Wildcat WellCheck program each day before they are on a University of Arizona campus or begin campus-based activities.

Employee Information

Advisor Information

  • During advising appointments, advisors should communicate to students the importance and necessity of reviewing course plans and formats before enrollment. This is to ensure that students who sign up for In-Person courses are committed to attending those classes in person.
  • The International Student Services team updated new 2021-22 immigration guidance on 7/6/21 regarding Full-Time Enrollment, Continuing Students on Main Campus Outside the U.S., and Visa & Entry to the U.S. Please refer to the ISS webpage for the most current news and information.

Instructional Overview

This table describes the details of our instructional activities.

  fall 2021
INSTRUCTION STAGE Stage 4
Instructional Mode: Regular instruction
PHYSICAL DISTANCING
 
Centrally scheduled classrooms typically have layouts with ~3 foot spacing between students. Standard layouts are posted on the CTS website
CLASSROOM OCCUPANCY New occupancies were established for centrally-scheduled classrooms, based on 19 sq ft per person, for this semester onward.  Lecture halls will return to pre-pandemic capacities.
FACE COVERING REQUIREMENTS

UPDATED:

Please review the University Face Coverings Guidelines

Please review the current CDC guidance on the use of masks

CLASSROOM CLEANING PROTOCOLS Check Facilities Management Custodial Services for the latest updates
MAXIMUM CLASS SIZE FOR IN-PERSON COMPONENTS Determined by classroom instructional capacity
COLLABORATIVE LEARNING SPACES (CLS) Re-establish to original collaborative classroom layouts
CLASS MODALITIES Will offer most courses on Main Campus in fully in-person formats, with some courses offered as flex in-person, live online, and iCourse. Class modalities are described in detail at teachingmodels.arizona.edu
CLASS MODALITY CHANGES Individual faculty members are not permitted to change the delivery mode of their class. Decisions about significant changes in the schedule of classes must be approved at the Provost’s level. Please contact your department head to discuss your concerns
DEPARTMENTALLY-CONTROLLED CLASSROOMS/MEETING SPACE OCCUPANCY
 

Review the Department Classroom Guidance. Room details, including square footage, can be found at UA Interactive Floor Plans

GATHERING SIZE LIMITS No limits for gatherings and events. Check the Events & Gathering page for the latest updates

Updated 8:03 a.m. August 30, 2021

Academic Instruction Communications

DATE FROM SUBJECT and LINK
August 30, 2021 Liesl Folks, SVP for Academic Affairs & Provost COVID-19 Positive Case Notification Protocol for Students
August 24, 2021 Robert C. Robbins, President Welcome Back
August 19, 2021 Robert C. Robbins, President Important Updates for Fall Semester
August 13, 2021 Liesl Folks, SVP for Academic Affairs & Provost Important Updates- Returning to In-Person Instruction
July 30, 2021 University of Arizona Updated University COVID-19 Protocols (to students)
July 26, 2021 Liesl Folks, SVP for Academic Affairs & Provost 2021-2022 Academic Year Updates
July 23, 2021 University of Arizona Updated University COVID-19 Protocols
July 19, 2021 Liesl Folks, SVP for Academic Affairs & Provost Updates to Class Absence Practice and Recommended Syllabus Language
June 21, 2021 Robert C. Robbins, President Update to the University's COVID-19 Mitigation Measures
June 7, 2021 Liesl Folks, SVP for Academic Affairs & Provost Guidelines for Summer 2021 In-Person Programs and Camps
May 19, 2021 Robert C. Robbins, President Update to the Administrative Directive on Face Coverings
May 11, 2021 Liesl Folks, SVP for Academic Affairs & Provost Summer Attendance and COVID-19 Testing
April 23, 2021 Liesl Folks, SVP for Academic Affairs & Provost Academic Update
April 21, 2021 Liesl Folks, SVP for Academic Affairs & Provost Guidance on Return to In-Person Work
April 21, 2021 Robert C. Robbins, President Transitioning Back to Campus
April 19, 2021 Liesl Folks, SVP for Academic Affairs & Provost D2L Global Announcement Regarding Vaccines
March 26, 2021 Liesl Folks, SVP for Academic Affairs & Provost Stage 3 Reentry Instruction Information, Resources, and Plans for Instructors
March 26, 2021 Liesl Folks, SVP for Academic Affairs & Provost Stage 3 Instruction Information for Students
March 12, 2021 Andrea Romero, Vice Provost for Faculty Affairs Staff Track Transfer Process End Date
March 9, 2021 Robert C. Robbins, President Fall 2021 Semester Update
February 18, 2021 Liesl Folks, SVP for Academic Affairs & Provost Preparing for Stage 2 Instruction
February 8, 2021 Liesl Folks, SVP for Academic Affairs & Provost Preparing for Stage 2 In-Person Classes: Faculty and Staff
January 8, 2021 Liesl Folks, SVP for Academic Affairs & Provost Modification to UArizona's Class Absence Practices and Syllabus Language
January 7, 2021 Liesl Folks, SVP for Academic Affairs & Provost Timely Feedback and Grading to Support Student Success
January 6, 2021 Liesl Folks, SVP for Academic Affairs & Provost Spring 2021 Plan and Testing
January 6, 2021 University of Arizona Spring 2021 Student Checklist