Credit Bearing Instructional Field Trips and Off Campus Activities

Updated 9:28 a.m. October 5, 2021

Note that Credit Bearing Instructional Field Trips and Off Campus Activities may proceed as normal.

Travel

  • All travels (domestic and international) must follow the university's travel policy.
  • If traveling out of the State of Arizona or to Native Nations, travel approval must be granted by your college leadership (for domestic travel) or ITSOC (for international travel). Please note that the Native Nations communities may still have restrictions and protocols that are separate from the county and state. We encourage you to reach out to their respective authorities directly before visiting to ensure their opening status and any COVID-19 guidelines that you may need to follow. Please contact: Nathan Levi Esquerra at levie@arizona.edu and Karen Francis-Begay at kfbegay@arizona.edu if you have questions about visiting/traveling to Arizona's tribal communities.

Reasonable Accommodations

  • Create accessible teaching environments and implement reasonable accommodations for students and instructors.
  • Consult and partner with Disability Resource Center to create and implement reasonable accommodations.

COVID-19 Mitigations

  • Review the latest update on the University face coverings guidance.
  • Weekly COVID-19 testing is no longer mandatory for any students or employees. However, the University will continue to offer voluntary, free, and convenient COVID-19 testing on Main Campus. Please visit the COVID-19 testing page for more information. 
  • COVID-19 vaccines are safe, effective, and our best shot at getting back to normal. The University is not requiring students, faculty, or staff to get vaccinated. However, the University strongly encourages vaccination to protect yourself and the community. 
  • Uploading your vaccine document will help the University track our progress towards campus immunity. Students and employees who upload their vaccine document (or who have already uploaded) will be automatically entered for a chance to receive a number of exciting incentives! Recipients will be selected at random and notified via email to claim their incentive. 
  • If you’re in Tucson, you can receive your vaccine at several locations across Pima County. Campus Health will also administer vaccines beginning July 8. 
  • If you’re outside of Tucson, check VaccineFinder for availability in your area.   
  • Please remember that we are not asking students about their vaccination status. Vaccination status does not serve as a basis to limit student involvement in any academic activity.

Geos.195D, Sense of Place Field Trip, Spring 2021

Archived August 6, 2021

Guiding Principles

This document outlines principles and guidelines for University of Arizona instructors planning to conduct instructional field trips and other instructional off-campus activities during the pandemic. Its primary goal is to help protect the health and safety of students, faculty, staff, and communities in light of the COVID-19 pandemic. This document augments, but does not supersede the Best Practices included in the University and CDC guidelines.

Scope and Approvals

The scope includes all instruction-related activities that take place off-campus, in settings that involve co-location or in-person interactions, and/or that require travel. This could include, but is not limited to field trips, instructional activity in community settings, and creative productions in off-campus arts or related venues. Such activity is in-scope regardless of whether the instructors themselves are among those who will be co-located, interacting in-person, or traveling. If the instructional field trip/off-campus activity includes a research component, please follow the research re-start guidance.

Approvals from the Department Head and Dean are required before a proposal is submitted to the Office of the Provost. Your college and department may require additional information for approval. We ask that the requests be submitted to the Office of the Provost at least 10 (ten) business days before the activity.

General Considerations When Conducting Fields Trips and Off Campus Activities

Please provide evidence that the activity leaders have:

  • Assessed local conditions related to infection, hospitalization, and community spread, and adapted protocols accordingly;
  • Acknowledged and complied with up-to-date guidance from any and all relevant and site-specific state, local, and/or tribal authorities regarding access, travel restrictions, and use of public spaces.
  • Collaborated with appropriate partners or contacts to align instructional protocols with partner needs, potential hazards, risks, and/or required restrictions prior to entering the facility;
  • Conducted, when feasible and safe to do so, onsite assessment of hazards and risks associated with instruction or meeting locations, including their preparedness for COVID-19;
  • Confirmed location and contact information of emergency services for all off-campus sites;
  • Planned for risks and requirements of travel;
  • Planned for risks and requirements of accommodation.

Instructors are expected to develop written plans and shall contain the followings:

Personal Controls

The plan shall include:

  • Include contingencies if one or more students and/or instructors become ill or are no longer willing to conduct the activity.
  • Minimize the number of personnel involved.
  • Develop a means of identifying who is present at the location at any given time, preferably through an online sign-in tool to minimize touching items, and/or by employing other mechanisms for controlling the number of concurrently co-located people.
  • The University of Arizona rescinded its Administrative Directive on Wildcat WellCheck in light of changing public health conditions in Southern Arizona and updated guidance issued by the Centers for Disease Control (CDC) and Pima County. As of June 8, 2021, employees, students and designated campus colleagues are no longer required to perform a daily wellness check via the Wildcat WellCheck program each day before they are on a University of Arizona campus or begin campus-based activities.
  • Maintain social distancing. Individuals present should maintain at least a 6-foot separation.
  • When feasible, arrange the transfer of items from one person to another by leaving them in a designated area, as opposed to handing them over in person. The timing of these transfers should be closely coordinated to reduce risk of contagion, as well as to eliminate the potential for lost or unattended items.
  • Use precautions when using restrooms, shared use facility, or other common areas.

PPE/Hygiene in Field Settings

Participants must:

  • To mitigate the spread of COVID-19, the use of face coverings is strongly encouraged at all of our campuses in Arizona, especially during group activities in indoor settings.  
  • Face coverings remain required in any building/facility that is operated by or affiliated with the University where patients are seen, including Campus Health and Banner University Medical center buildings. 
  • Please review the current CDC guidance on the use of masks
  • Wash hands with soap upon entering and before leaving the field location; bring extra hand soap, hand sanitizer, and disinfectant wipes.
  • Develop a sanitation routine which includes decontamination with an EPA-registered disinfectant before and after each use of items such as: high-touch surfaces like door handles, lock keypads, tables, chairs, keyboards/mice, desks for shared computers, telephones, printers, scanners, cameras, microscopes, equipment cases, transport vehicles, etc. There should also be enhanced cleaning/disinfection protocols for any shared bathrooms, kitchen facilities, dishes, or other shared equipment.
  • Minimize shared items (e.g., pens, notebooks, frequently used reagent bottles, etc.).
  • If it can be done safely, use paper towels or wipes when handling common field items, field equipment, door handles, faucets.

Emergency Preparedness

  • Emergency contacts: Emergency contacts are people at or near the location who can reach you if necessary and who are familiar with your schedule. The emergency contact should also be informed of any medical conditions or allergies of the participants. Provide emergency contacts with information about who to contact if any of the participants do not return or report in within a predetermined length of time.
  • Emergency procedures: Emergency procedures are plans developed in advance regarding how to properly respond to adverse situations. The procedures include communication, evacuation plans, and ensuring that all members of the group are aware of the arrangements.
  • Communication: Establish methods to ensure communication is maintained within the group, and that contact with local emergency services is possible if necessary. Communication mechanisms can include the following:
  • Verify your communication device (e.g., cell phone, radio) functions at the site.
  • Establish a predetermined frequency of contact or “roll call” with all participants.
  • Establish a method to log daily activities, in case contact tracing becomes necessary.
  • Always carry photo identification and insurance information in case of an accident or injury.

Travel and Accommodation Arrangements

  • Instructional activities, including travel, must be suspended in localities that have declared a shelter-in-place order in response to COVID-19 community spread.
  • The number of trips to and from field sites should be minimized, as each entry and exit entails an additional risk of participants becoming vectors for contagion across communities.
  • Departments are required to utilize UArizona Motorpool when conducting activities outside the Tucson Metro area.
  • All travels (domestic and international) must follow the Coronavirus Travel Authorization policy.
  • If traveling out of the State of Arizona or to Native Nations, travel approval must be granted by your college leadership (for domestic travel) or ITSOC (for international travel). Please note that the Native Nations communities may still have restrictions and protocols that are separate from the county and state. We encourage you to reach out to their respective authorities directly before visiting to ensure their opening status and any COVID-19 guidelines that you may need to follow. Please contact: Nathan Levi Esquerra at levie@arizona.edu(link sends e-mail) and Karen Francis-Begay at kfbegay@arizona.edu(link sends e-mail) if you have questions about visiting/traveling to Arizona's tribal communities.
  • For all travel (including local/in-state), investigate local ordinances and restrictions and plan for compliance prior to departure.
  • For travel to field sites by car, two persons per vehicle is recommended. Avoid public transportation.  The acceptable number of occupants is dependent upon the size of vehicle and number of passengers it can carry. The safest way to ride in a vehicle is by yourself. Please see guidance on Vehicle & Transportation if you have more than one passenger.
  • All drivers must adhere to UArizona Fleet Safety Policy
  • For overnight stays, one person per room (lodging/accommodation/campsite) is highly recommended.
  • Periodically assess conditions related to community spread, infections, and hospitalizations, and adjust plans based on changing circumstances.

Reasonable Accommodations

  • Create accessible teaching environments and implement reasonable accommodations for students and instructors.
  • Consult and partner with Disability Resource Center to create and implement reasonable accommodations.

Vaccination

  • COVID-19 vaccines are safe, effective, and our best shot at getting back to normal.
  • The University is not requiring students, faculty, or staff to get vaccinated. However, the University strongly encourages vaccination to protect yourself and the community. 
  • Uploading your vaccine document will help the University track our progress towards campus immunity. 
  • If you’re in Tucson, you can receive your vaccine at several locations across Pima County. Campus Health will also administer vaccines beginning July 8. 
  • If you’re outside of Tucson, check VaccineFinder for availability in your area.   
  • Please remember that we are not asking students about their vaccination status. Vaccination status does not serve as a basis to limit student involvement in any academic activity.